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Records Management

Records Management provides services to City staff, including:  recommendations in the management of records, guidance in the disposition of records, and assisting in the preservation of permanent records to ensure proper life cycle management of official records and data. This is accomplished through the development and maintenance of retention schedules by Records Management to provide a plan for managing government records by giving continuing authority to dispose of records under Minnesota Statutes section 138.17.

Retention Schedule

A records retention schedule is a document that identifies and describes the types of records (including electronic records) created and maintained by the City.  It lists the titles of records, describes their contents, and establishes periods of time for City records to be retained based on administrative, fiscal, legal and historical value.  The length of time a record is kept varies depending on the type of record and whether a retention period is set by federal, state, or city law.

There are two types of retention schedules adopted by the City:

  • Records Common to All Schedule - this schedule includes a list of records common to all City departments.  Adoption of this schedule ensure consistent and standardized retention periods.
  • Department/Division/Section Schedules -  are designed for records unique to a specific department. These schedules address department specific records retention only.

 

Please visit Data Practices Center to submit a Data Request.