Bloomington Civic Plaza Conference Room Rentals
See below for detailed service, equipment, damage deposit fees and other information regarding rental of conference rooms at Bloomington Civic Plaza, located at 1800 W. Old Shakopee Road, Bloomington, MN 55431.
Fees and Details
Due to the large number of organizations that request usage of City facilities, it is necessary to define and classify users by type of activities and establish a reservation priority to ensure that City facilities are made available to best meet community needs. As a result, the facilities will be scheduled in accordance with a scheduling priority policy as established herein. Rental fees are established in accordance with the following priority classification policy.
Priority #1 – All City sponsored activities, programs and meetings. Any activity related to the operations of the City of Bloomington’s government including, but not limited to, City Council, official commissions, advisory boards, task force, and study committees, City departments and divisions, City programs and events. Reservations for City functions may be taken at any time for any date. City functions may pre-empt lower priority reservations at the discretion of the City Council (e.g. a special City Council meeting may bump a rehearsal in the theater). There will be no rental fees charged for City reservations in City facilities.
Priority #2 – All City co-sponsored activities, programs and meetings. Any co-sponsored City activity. A definition of co-sponsorship is when a Division Manager or staff is committed to two or more of the following management functions for the event:
- Planning and budgeting for the event.
- Coordinating and organizing event in terms of whom will be responsible for each task.
- Providing leadership staff for such event.
- Evaluating and measuring its impact on individuals whom participated.
Reservations for City co-sponsored functions may be taken at any time for any date. There will be no rental fees charged for City reservations.
Priority #3 – All other facility user groups who have been recognized by the City of Bloomington for providing necessary services to the residents and have entered into a long-term cooperative agreement of twelve months or more for using space in any facility on a regular basis. This includes, but is not limited to, the following organizations: Bloomington Fine Arts Council and its member organizations, Resident Arts Groups and Arts Partners with leases/contracts for facility use, Bloomington Athletic Association, Bloomington Amateur Hockey Association, Bloomington Figure Skating Club, Dwan Men’s Club, Dwan Women’s Club, Bloomington Youth Soccer Club, Bloomington Traveling Baseball and Bloomington American Legion Baseball.
Priority #4 – Other tax-supported government agency sponsored activities, programs and meetings. This includes federal, state, county and school district activities.
Priority #5 – Non-profit civic and religious organizations primarily serving Bloomington. An organization that has a majority of their members living or working in Bloomington and/or a guaranteed percentage of the population they serve is from Bloomington. Proof of registered members and mailing addresses may be requested during reservation process. Included in this classification are Bloomington-based groups and organizations that contribute to the well- being and betterment of the community such as support groups, scout troops, youth athletics, community-service organizations and resident groups holding neighborhood meetings.
Priority #6 – Bloomington residents. Use of the facilities for personal rental following BCA guidelines.
Priority #7 – Bloomington–based businesses and commercial organizations. Businesses and commercial organizations that have a Bloomington headquarters as evidenced by mailing address. Use of the facilities for business meetings, receptions, conferences, rehearsals, performances and other arts activities.
Priority #8 – All non-Bloomington organizations, groups, businesses and individuals. Use of the facilities for meetings, receptions, conferences, rehearsals, performances and other arts activities.
Available Conference Rooms:
- Chadwick
- Dakota
- Johnson
- McLeod
- Pond
| Day/Time | Recognized Priority | Standard Priority | Min. Time |
|---|---|---|---|
| Monday - Thursday, 8 a.m. - 10 p.m. | $32 per hour | $39 per hour | 2 hours |
| Friday, 8 a.m. - 10 p.m. Saturday, 9 a.m. - 10 p.m. Sunday, 12 - 6 p.m. | $39 per hour | $45 per hour | 2 hours |
DELIVERY AND LATE PICKUP FEES
- $25.00 per request for deliveries, or up to one weekend for overnight storage. This includes rental equipment delivered on Friday for Monday pick up.
- Each day the equipment is stored past the identified date for pick up, a $25 daily fee will be charged to the user. Rental companies must pick up items stored items by Monday at 12:00 p.m. for events on Friday, Saturday and Sunday. B.
EXTENDED HOURS FEE
- $77.00 per hour extra applicable to any space in the Bloomington Center for the Arts when the rental time is outside the operating hours listed with rental fees. This fee is set to incorporate additional staff time/overtime and additional coordination and scheduling required.
ADDITIONAL FEES
- Applied to the following equipment upon availability: Flip Chart, Markers, Portable Podium, Copies, Printing
DAMAGE DEPOSIT
- Conference Room General Deposit - $75
- Multiple Conference Room Deposit - $125
Complete the form below to request rental in a Bloomington Civic Plaza conference room.
NOTE: Access to the Bloomington Civic Plaza Conference Rooms facilities may be denied without this signed form on file. Violations of City Ordinances are misdemeanors and can result in revocation of permit or arrest. City of Bloomington functions have priority over community activities and all permits shall be revocable by the City of Bloomington.
For questions or additional information, contact:
Siri Hellerman, Assistant Manager
Bloomington Center for the Arts
1800 W. Old Shakopee Rd., Bloomington, MN 55431
952-563-8556
shellerman@bloomingtonmn.gov
Please take notice that any data received by the City as the result of submitting this form will be classified as government data pursuant to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Under the Data Practices Act, some or all of this data is classified as public data, including your name, address, email address, phone number, and other personal information provided by you. Public data is available to anyone requesting it and consists of all data furnished via this Web form. Please be advised that the correspondence will be added to the public record. The purpose and intended use of the information collected through this form is to obtain public input and data in support of City activities and services. You have the right to refuse to submit this form. If you choose not to submit this form, you will need to contact the City by another means if you wish to provide the information collected by the form.
The City of Bloomington does not discriminate against or deny the benefits of its services, programs, or activities to a qualified person because of a disability. To make a request for a reasonable accommodation, ask for more information, or to file a complaint, contact the Community Outreach and Engagement Division, City of Bloomington, 1800 West Old Shakopee Road, Bloomington, MN 55431- 3027; 952-563-8733, MN Relay 711.
Facility use policy statement
The Applicant agrees and understands that the use of this City property is conditioned upon compliance with all of the terms and regulations set forth in the Facility Use Regulations, the City's policies prohibiting sexual harassment, firearms, unlawful discrimination and smoking, as well as all other reasonable City rules and policies regulating the behavior of persons on City property. The Applicant agrees to require each of his or her agents, guests and employees to abide by these rules, regulations and policies while present on the property and understands that a violation thereof will result in the immediate termination of the activity or event without refund.
Discrimination statement
The City of Bloomington does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Bloomington services, programs, and activities. Upon request, this information can be available in Braille, large print, audio tape and/or computer disk.