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Retention Schedules

A records retention schedule is a document that identifies and describes the types of records (including electronic records) created and maintained by the City.  It lists the titles of records, describes their contents, and establishes periods of time for City records to be retained based on administrative, fiscal, legal and historical value.  The length of time a record is kept varies depending on the type of record and whether a retention period is set by federal, state, or city law.

Retention Schedules

There are two types of retention schedules adopted by the City:

  • Records Common to All Schedule - this schedule includes a list of records common to all City departments.  Adoption of this schedule ensure consistent and standardized retention periods.
  • Department/Division/Section Schedules -  are designed for records unique to a specific department. These schedules address department specific records retention only.

Please visit Data Practices Center to submit a Data Request.